Privacy Policy

Last updated: May 3, 2025

1. Introduction

BluByte Innovations ("we," "us," or "our") is committed to protecting your privacy and the privacy of students and other individuals who use our services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use any of our platforms, including Take3, Tracck, EventFlow, PEClass, CampConnect, and PinTrac.

2. FERPA Compliance and Student Privacy

BluByte Innovations is committed to full compliance with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. ยง 1232g. Where our services are used in connection with educational institutions:

  • No commercial use of student data: We do not sell, rent, or otherwise use student education records or PII derived from education records for any commercial or advertising purpose.
  • Limited disclosure: We do not share student education records with third parties except as required to provide the contracted service, as directed by the educational institution, or as required by law.
  • Parental and student rights: Parents and eligible students retain all rights provided under FERPA, including the right to inspect and review education records and to request correction of inaccurate records. These rights must be exercised through the student's educational institution.
  • Data minimization: We collect only the student data necessary to provide the educational service.
  • Data retention: Education records are retained only for the period necessary to provide the service and are securely deleted or returned to the institution upon request or termination of the service agreement.
  • Breach notification: In the event of a confirmed unauthorized disclosure of education records, we will notify the affected educational institution promptly in accordance with applicable law.

3. Information We Collect

We may collect the following categories of information:

  • Account information: Name, email address, and credentials provided during registration.
  • Usage data: Information about how you interact with our services, including log data and device information.
  • User-provided content: Information you voluntarily submit through our services, such as rosters, schedules, and meet results.
  • Education records (where applicable): Student names, grade levels, athletic data, and other information provided by or through educational institutions, subject to FERPA protections.

4. How We Use Your Information

  • To provide, operate, and improve our services.
  • To communicate with you about your account or our services.
  • To comply with legal obligations.
  • To protect the security and integrity of our services.

We do not use education records for targeted advertising, behavioral profiling, or any purpose other than providing the educational service.

5. How We Share Your Information

We do not sell your personal information. We may share information with:

  • Service providers: Third-party vendors who assist us in operating our services, subject to confidentiality obligations.
  • Legal requirements: When required by law, regulation, or valid legal process.
  • Business transfers: In connection with a merger, acquisition, or sale of assets, with notice provided to affected users.

6. Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect your information from unauthorized access, use, alteration, and disclosure. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Children's Privacy

Our services may be used by educational institutions on behalf of students under the age of 13. We collect information about minor students only as directed by and with the authorization of their educational institution, in compliance with FERPA and the Children's Online Privacy Protection Act (COPPA) where applicable. We do not knowingly collect personal information from children under 13 outside of this educational context without parental consent.

8. Your Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information, including the right to access, correct, or delete your data. To exercise these rights, please contact us. For rights related to student education records, please contact the relevant educational institution.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last updated" date. Your continued use of our services following the posting of changes constitutes your acceptance of those changes.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: contact@blubyteinnovations.com